Privacy policy

1. General information on data protection at Keil Business Solutions GmbH (hereinafter: Keil BS)

The new General Data Protection Regulation (GDPR) will apply from May 25, 2018. This will harmonize data protection within the EU and at the same time strengthen the rights of those affected. Keil BS's values have always been transparency, responsible dealings with our business partners and trust. It is therefore a matter of course for us to treat all data, especially personal data, that you provide to us as strictly confidential and only for the intended purpose in compliance with the legal provisions. Since our company was founded, we have attached particular importance to the protection and security of all data. We guarantee that your data (e.g. in the course of candidate presentations or business initiation/relationship) will never be passed on to third parties without your permission or without your consent.

Responsible handling of your data was and is therefore always guaranteed.

With the following data protection declaration, we inform you in detail about which data we process when you use our websites. We also inform you how and for what purposes we process your data if you have consented to data processing and we work together or if you agree to be included in our candidate pool, how we use this data and which data we transmit to third parties. It is very important to us that you understand the individual aspects and know exactly what your rights are.

Please note that our privacy policy applies exclusively to our own content. Links to third-party websites are expressly not included in this declaration. The most current version of the Keil BS privacy policy can be found via the link: http://keil-bs.de/datenschutz.php.

The internal data protection regulations apply to employees of Keil BS.

2. Responsible body

Keil Business Solutions GmbHLandsberger Straße 15480339 MunichTelephone: 49-89-954575030Fax: 49-89-954575039E-Mail: info@keil-bs.com

As the provider of this website, Keil Business Solutions GmbH is both the responsible body or person in accordance with Section 3 Para. 7 BDSG, Art. 4 Para. 7 EU GDPR and the service provider in accordance with Sections 12 ff. in conjunction with Section 2 No. 1 TMG.

3. Data protection for freelancers (subcontractors) / candidates / cooperation partners

a) Data collection

You can register with Keil BS as a freelancer/subcontractor, candidate or cooperation partner via our domains (websites) www.keil-bs.com, www.keil-bs.de, www.jobastronaut.com and www.jobastronaut.de and add your profile to our expert pool (database).

If you would like to apply for a project offer (as a freelancer) or a job offer (as a candidate for a permanent position), this requires registration, in which you must allow us to save your last name, first name and email address. When submitting personal documents, please note that CVs, certificates, cover letters or other data you provide for the purposes of the interview may regularly also contain information about "special categories of personal data" according to Art. 9 of the General Data Protection Regulation (e.g. a photo that reveals ethnic origin, information about severe disabilities, etc.). Keil BS would like to evaluate all candidates only according to their qualifications and therefore asks that such information or "special categories of personal data" be refrained from if possible. If you nevertheless send us information of this type, you agree that we can process this information and transmit it to third parties in accordance with this data protection declaration. Details on the content and scope of your consent follow below.

Data for the purpose of registration will only be transmitted to us if you have declared by clicking the corresponding checkbox (opt-in) that you consent to the collection, storage, processing, use and transmission of your data in accordance with this data protection declaration.

Keil BS is a Google Maps reseller and specialized IT service provider, among other things, for the placement of highly qualified IT experts.

That is why we actively search for or receive personal data about candidates from other publicly accessible sources. When searching for potential candidates, we can find out information about you in external sources such as LinkedIn, Freelancermap or XING and other career networks. The same applies to recommendations. We often receive contacts of qualified IT experts from their colleagues but also from customers.

In these cases, we initially only store a minimal set of your personal data, consisting of:

• first name and last name
• place of residence or zip code
• qualification focus (e.g. consultant, project manager)
• Skills (z. B. SAP-FI, Java)
• E-Mail-Address

We will then contact you "immediately" within the meaning of Section 121 Paragraph 1 of the German Civil Code (BGB) about the storage of this minimal data set and at the same time ask for your consent to process your personal data for the purposes mentioned above. If you do not consent or do not get back to us, we will delete this minimal data set within the legally permissible period.

b) Data processing

The data you transmit to us will be processed by us and protected against unauthorized access by third parties through appropriate technical and organizational precautions.

From your information, we usually create a qualification profile without a postal address, email address and other contact details (hereinafter "personal contact details"), but with information about your name, qualifications, gender, age, place of residence, nationality, availability, information from your profile, your photograph if applicable and information from the other data and files provided to us for the purposes of the presentation.

c) Comparison

Based on specific customer inquiries, we carry out a so-called "matching" to find out whether or not you are a good fit for a specific project offer and/or a job offer from one of our customers. This means that we filter out or derive skills and experience from the data you send us (in particular from the text of your CV, your project history, etc.) in order to then assign you to the customer inquiry partially automatically, automatically or manually.

Your qualification profile, which is stored in the Keil BS database or candidate pool, is made available to potential customers as a file. This gives potential customers the opportunity to read your qualification profile and evaluate or select it according to certain criteria. The qualification profile is therefore used to present you to the customer with the aim of realizing a project assignment or a permanent position with the customer. Keil BS will only send your qualification profile with information on commercial conditions to a potential customer with your prior consent - usually in the course of a telephone briefing; under no circumstances automatically.

Potential customers are not given the opportunity to search our database directly. Potential customers therefore have no access to your personal contact details. You always decide in each individual case which personal contact details you would like to send to a potential customer before or after they have been announced.

Naturally, we cannot accept any responsibility for the confidential, specific and data protection-compliant treatment of your transmitted data, in particular your personal contact details, by potential customers. Please bear this in mind in particular when providing data in your qualification profile, when providing further data and files for interview purposes and when releasing personal contact details to a potential customer, e.g. via a social network.

In order to be able to offer you project and/or job offers from our customers, the processing of your personal data or the data categories attached in the appendix is necessary. Your consent to data processing is therefore necessary:

You consent to your personal data (in particular the data categories listed in the appendix) being processed within the framework of this data protection declaration for the purpose of Keil BS presenting or offering you project offers (as a freelancer/subcontractor) or job offers (as a candidate for permanent employment) that correspond to your professional profile and your wishes or ideas. Keil BS may transmit your personal data to the extent necessary for the purpose of initiating a placement to potential clients/customers and/or employers.

If placement in a project or permanent position is not successful, you agree that Keil BS may process your personal data that you have provided as part of the entire recruitment process (for example in cover letters, emails, CV, references, telephone interviews) beyond the end of the specific recruitment process. Keil BS may also use this data to contact you later and continue the recruitment process, or if you are considered for another project or position with a customer.

This consent also applies to data about your qualifications and activities from publicly accessible data sources (in particular from professional/social networks) that Keil BS has legitimately collected as part of the research or recruitment process.

d) Data transmission

Your personal data will not be passed on to third parties without your express consent, unless this is necessary to provide the service or to execute the contract. Service providers commissioned by Keil BS are bound by this data protection declaration. The data will only be passed on to state institutions and authorities entitled to information within the framework of the statutory obligation to provide information or if Keil BS is obliged to provide information by a court decision. In addition, Keil BS will not pass on your personal data to other third parties or will only do so with your consent.

Furthermore, you agree that Keil BS may use anonymized user data for the purposes of consulting, advertising, market research and, for example, to improve the needs-based design of web/digital offerings.

Keil BS may contact you at any time by email, telephone or other channels for the purpose of placing you in a project as a freelancer or in a permanent position and/or because of current or project-relevant news.

The communication that has taken place between me, Keil BS and, if applicable, customers - whether by email, post, personal meetings or telephone - is historically documented in a Customer Relationship Management System (CRM). In addition to these direct contacts, the CRM also records internal notes or information that are relevant to the current or future recruitment process. This documentation helps us to process processes quickly, error-free and without loss of information, and to achieve an optimized service in line with your wishes and ideas over time.

This consent is voluntary and has no impact on your chances in the current recruitment process. You can revoke this consent in whole or in part at any time for the future by sending a corresponding message to datenschutz@keil-bs.com. By clicking the corresponding checkbox (opt-in) before sending your entered data to us, you consent to the processing of your data in accordance with this data protection declaration. The same applies if you send us your data by email or other appropriate means.

We will log this consent. You can access the current privacy policy at any time on this website.

Additional declaration for special categories of data according to Art. 9 EU GDPR

If you have provided us with "special categories of personal data" pursuant to Art. 9 of the General Data Protection Regulation (e.g. a photo that reveals your ethnic origin, information about severe disability, etc.) in documents submitted during the recruitment process, your consent also applies to this data. Keil BS would like to evaluate all candidates only on the basis of their qualifications and therefore asks that you refrain from providing such information or "special categories of personal data" if possible.

additional declaration "soft opt-in"

In principle, we must obtain your consent to process your personal data. According to Art. 6 of the EU GDPR, the General Data Protection Regulation is a so-called "prohibition law with reservation of permission". This means that the processing of your personal data is fundamentally not permitted as long as there is no permission to process it. Such permission is primarily your consent to data processing. Depending on what we specifically need your data for and how we collect it, we obtain this consent expressly via "opt-in" (see above) or implicitly or tacitly via "soft opt-in". The latter is particularly relevant for data collection from publicly accessible data sources and recommendations.

Consent via "soft opt-in" is particularly relevant if you have already dealt with us before and we are now advertising (other) services. If you give your consent via "soft opt-in", we assume that you have given your consent as long as you do not revoke it or expressly object. This procedure is generally of great benefit to you because, in addition to specific project or job offers, we can suggest other interesting options with regard to our collaboration.

In order to be able to assume your implied consent via “soft opt-in” for the cases described, the following conditions must be met: (a) We have received your email address in connection with our services, (b) we only use this address to promote our own services, (c) you have not objected to this use and (d) we clearly inform you in each message of your right to revoke or unsubscribe.

For other types of marketing, we are obliged to obtain your express consent.

4. Data protection for project providers / customers / Google customers

a) Data collection

If you, as a customer, are looking for highly qualified IT experts, you can send Keil BS a non-binding request (by email, telephone, fax or using the request for information contact form on our website) with details of your project or requirements. We will process the search requests you send us and, subject to availability, introduce you to a suitable IT expert by sending you a qualification profile. You cannot see any contact details, postal address or email address (hereinafter "personal contact details") from this anonymous qualification profile. However, you can see the qualification, gender, age, place of residence, nationality, availability, a photograph if applicable and information from the other data and files provided to us by the freelancer / candidate for the purpose of introduction. As a customer, you cannot search for IT experts yourself in our database. This research and (pre-)selection is carried out as a paid service exclusively by Keil BS.

A more detailed description of the personal data that we process about you as a (potential) customer / project provider or your employees as a user or company representative for the purpose of presenting and providing our services can be found in the appendix to this data protection declaration.

You do not need to give us separate consent for the processing of the data (if it is functional data), as the processing of your data – if it is personal data – is carried out on the basis of the legal permission provided for in Art. 6 (1) (f) EU GDPR.

b) Data collection via or from publicly accessible data sources & recommendations

Keil BS is a Google Maps reseller and specialized IT service provider, among other things, for the placement of highly qualified IT experts.

That is why we actively seek out or receive personal data from (potential) customers or their contacts/employees from other publicly accessible sources. This means that when we search for potential customers in external sources (usually via an internet search, but also via business portals such as LinkedIn, Freelancermap or XING and other job networks), we can find out information about you.

In these cases, we initially only store a minimal set of your personal data, consisting of:

• first name and last name
• E-Mail-Address
• department/department
• company headquarters or zip code
• IT-related interests/needs

In the case of pre-contractual contacts for the initiation of business or subsequent cooperation, separate consent for the processing of data is not required, since the processing of your data - if it is personal data - is carried out on the basis of the legal permission provided for in Art. 6 Paragraph 1 Letter f) of the EU GDPR. If there is no cooperation or we cannot reach you, we will delete this minimal data set within the period specified by law.

c) Data storage and processing

The data and files you send to us in connection with your needs or the service you request will be stored by us and protected from unauthorized access by third parties through suitable technical and organizational precautions.

We use your data to create anonymized, web-based project or job offers (hereinafter "company data"), but with a precise description of your needs in the project or the requirements for the position or the candidate/freelancer, including the required soft and hard skills and other relevant information. These project or job offers can be viewed by potential freelancers/candidates via the search function available on the Keil BS website.

The communication that has taken place between you and Keil BS - whether by email, post, personal meetings or telephone - is historically documented in a so-called CRM system (Customer Relationship Management System). In addition to these direct contacts, the CRM system also records internal notes or information that are relevant to the current or future recruitment process. This documentation helps us to process processes quickly, error-free and without loss of information, and to achieve an optimized service in line with your wishes and ideas over time.

5. Duration of data storage

Your personal data will be deleted as soon as their processing is no longer required, the purpose of their processing no longer applies or your consent has no longer been given or has been revoked. Please note, however, that personal data must still be retained for the period in which claims can be asserted against our company (e.g. contractual limitation periods, statutory limitation periods of three to 30 years). We also store personal data if we are legally obliged to do so (in particular the Commercial Code, Tax Code, Social Code, Money Laundering Act, GoBD); the storage periods are up to ten years.

6. Order processing

Within the framework of the regulations on order processing (Article 28 EU GDPR), we are entitled to commission third parties to process personal data. In this case, the processing is carried out exclusively on our instructions and only for the purposes specified in the corresponding order processing agreement.

Data processing in the Keil BS

As a rule, all data that arise is processed exclusively within Keil Business Solutions GmbH. In the course of business related to Google, data that arise is also processed within the Keil KTM GmbH group of companies.

External service providers

We sometimes use external service providers to fulfil individual contractual and legal obligations. The following table contains a list of the contractors and service providers we use, with whom we have more than just temporary business relationships.

The following service providers work for Keil BS:

Keil KTM GmbH: Order processing for Keil BSLettershops, printing companies, postal and parcel services: Printing and dispatch of postal and parcel shipmentsBusiness information agencies: Obtaining informationMarket and opinion researchers, rating agencies: Conducting market and opinion research and customer surveyseCommerce partners: Conception and implementation of communication measures and marketing servicesLawyers: Legal adviceFile and data shredders: Legally compliant disposal of files and data carriers

7. Increased security / cookies & BI tools

If you use our website for information purposes only, i.e. if you do not register or log in or otherwise provide us with information, we only collect the personal data that your browser transmits to our server in accordance with your settings. If you would like to use our website, we collect the following data, which is technically necessary for us to display our website correctly and to ensure stability and security (the legal basis is Art. 6 Para. 1 Sentence 1 lit. f) EU GDPR):

• IP Address
• Date and time of the request, as well as time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• access status/HTTP status code
• amount of data transferred
• country version of the browser software.
• website from which the request comes
• browser and operating system and its interface

In addition to the data mentioned above, cookies are stored on your computer when you use our website. Cookies are small text files that are assigned to the browser you use and stored on your hard disk. They allow certain information to be sent to the location that placed the cookies (here, this is us). Cookies cannot run programs or transmit viruses to your computer. They are designed to make the Internet more user-friendly and effective.

Use of cookies: This website uses the following types of cookies, the scope and functionality of which are briefly explained below:

• Transient Cookies
• Persistent Cookies

I. Transient cookies are automatically deleted as soon as you close the browser. This includes session cookies in particular. These store a so-called session ID, which can be used to assign various requests from your browser to the shared session. This allows your computer to be recognized when you return to our website. This significantly increases your and our security. Session cookies are automatically deleted when you log out or close the browser.

II. Persistent cookies are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete cookies manually at any time in the security settings of your browser.

You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that if you do this you may not be able to use all the functions of this website.

We use the following cookies from the following providers/partners:

Google Maps

This website uses the Google Maps product from Google Inc. By using this website, you agree to the collection, processing and use of the automatically collected data by Google Inc., its representatives and third parties. Background information on the data collected and the terms of use of Google Maps can be found at https://www.google.com/intl/de_ALL/permissions/geoguidelines.html

Google Analytics

This website uses functions of the web analysis service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA. Google Analytics uses so-called "cookies". These are text files that are stored on your computer and that enable an analysis of your use of the website. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. You can find more information about how Google Analytics handles user data in Google's privacy policy: https://support.google.com/analytics/answer/6004245?hl=de

YouTube

Our website uses plugins from the YouTube site operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection is established to the YouTube servers. The YouTube server is informed which of our pages you have visited. If you are logged into your YouTube account, you allow YouTube to assign your surfing behavior directly to your personal profile. You can prevent this by logging out of your YouTube account. For more information on how user data is handled, see YouTube's privacy policy at: https://www.google.de/intl/de/policies/privacy

8. Your Rights / Our Obligations

You have the following rights with regard to the personal data concerning you: The right to

• Information,
• correction or deletion,
• restriction of processing,
• objection to the processing,
• data portability.
• You also have the right to complain to a data protection supervisory authority about our processing of your personal data.

Information

To find out which personal data is stored about you or to find out the purpose of the data processing and the type of use or if you have general questions, you can contact us at any time via the email address datenschutz@keil-bs.com or the postal address: Keil Business Solutions GmbH, Landsberger Straße 154, 80339 Munich.

change or correction of your data

You also have the option of correcting, changing, blocking or deleting your data at any time. If you would like to do this electronically, please send your request for change/correction to the following email address: datenschutz@keil-bs.com

revocation

You are entitled to revoke your consent in whole or in part at any time with effect for the future. If you wish to declare your revocation electronically, please send it to the following email address: datenschutz@keil-bs.com. We will also log such a revocation. The legality of the processing of your data up to the time of revocation remains unaffected by a revocation. A revocation will be logged by us.

9. Contact person for data protection

For all questions regarding Keil BS’s data protection, please contact us using the following contact details:

Landsberger Straße 154

80339 MunichFax: 49 89 954 5750 39E-Mail: datenschutz@keil-bs.com

10. Competent supervisory authority

The supervisory authority responsible for us is:State Commissioner for Data Protection and Freedom of Information BavariaProf. Dr. Thomas PetriWagmüllerstraße 1880538 Munich